Company Secretarial

Mainstay (Secretaries) Limited offers a full company and secretarial service from the creation of a new Residents’ Management Company (RMC) to administration of all documents and statutory requirements thereafter.

Many Directors do not fully understand the statutory duties that they must fulfil as officers of a company. This is even more likely when lessees find themselves elected to run a RMC on behalf of their apartment block. Such Directors may have been c -opted to act as officers of the RMC upon sale of the final plot. The duties required of these officers are onerous and include duties to members and shareholders as well as responsibilities for the good management of the scheme and the collection, holding and expending of service charge funds. Little wonder then that apartment owners are often reluctant to undertake these duties.

Consider an apartment block where volunteer Directors are not forthcoming and the company is neglected. Ultimately many deadlines will be missed resulting in increasing levels of fines from Companies House and ultimately the company being struck off. This has dire consequences for residential developments that may be holding many thousands of pounds of service charges and sinking funds in trust on behalf of their members or shareholders.

This is where Mainstay (Secretaries) Limited can help. We have a team of skilled company experts who, using the latest Company Secretarial software, will ensure that filing and compliance requirements are fulfilled in a timely way and that Directors understand their responsibilities in detail. Ultimately this reduces the amount of work required by individuals to meet the exacting requirements of the Companies Act.

In addition Mainstay (Secretaries) Limited can advise Directors on compliance, constitutions, meeting formats and agendas and voting rights and as a FSA Approved Introducer Appointed Representative assist with the provision of Directors and Officers Liability Insurance.


ADDITIONAL SERVICES:

• Formation of Companies
• Creation of Memorandum and Articles of Association
• Signing up of Directors
• Maintaining books and registers
• Preparing returns
• Filing returns
• Preparing AGM/EGM documentation and distributing within appropriate timescales
• Acting as named Company Secretary
• Bespoke training for Directors and Officers
• Standard Constitutions for RMCs
• Facilitating the provision of Directors and Officers Liability Insurance
• Standard document and minutes templates
• Registered office address

To discover more about our Company Secretarial services, please download our factsheet.