Documents.jpg Company Secretarial Services

Introduction 

Mainstay (Secretaries) Limited offers a full company secretarial service from the creation of a new Residents’ Management Company (RMC) to administration of all documents and statutory requirements thereafter.

The prospect of becoming a resident director can be a daunting experience, and many do not fully understand the statutory duties that they must fulfil as officers of a company. This is even more likely when lessees find themselves elected to run a RMC on behalf of their apartment block. Such Directors may have been co-opted to act as officers of the RMC upon sale of the final unit.

The duties required of these officers are potentially onerous and include duties to members and shareholders as well as responsibilities for the good management of the scheme and the collection, holding and expending of service charge funds. Little wonder then that apartment owners are sometimes reluctant to undertake these duties.

Consider an apartment block where volunteer Directors are not forthcoming and the company is neglected. Ultimately many deadlines will be missed resulting in increasing levels of fines from Companies House and ultimately the company being struck off. This has dire consequences for residential developments that may be holding many thousands of pounds of service charges and sinking funds in trust on behalf of their members or shareholders.

Our Solution
This is where Mainstay (Secretaries) Limited can help.   We have a team of skilled company experts who, using the latest Company Secretarial software, will ensure that filing and compliance requirements are fulfilled in a timely way and that Directors understand their responsibilities in detail. Ultimately this reduces the amount of work required by individuals to meet the exacting requirements of the Companies Act.

In addition Mainstay (Secretaries) Limited can advise Directors on compliance, constitutions, meeting formats and agendas and voting rights and as a FSA Approved Introducer Appointed Representative assist with the provision of Directors and Officers Liability Insurance.

Our Services
   - Formation of Companies
   - Creation of Memorandum and Articles of Association
   - Signing up of Directors
   - Maintaining books and registers
   - Preparing returns
   - Filing returns
   - Preparing  and distributing AGM/EGM documentation
   - Acting as named Company Secretary
   - Bespoke training for Directors and Officers
   - Standard Constitutions for RMCs
   - Facilitating the provision of Directors and Officers Liability
     Insurance
   - Standard document and minutes templates
   - Registered office address